We live in a time where information is accessible to us in
the blink of an eye or rather the click of a button. Chatting with friends who
live across the country or even the world is no big deal. The advances that
have been made in technology in the past decade are mind boggling. We can now
video conference with people anywhere at a fraction of the cost that it takes
to have a face-to-face (F2F) meeting. Which begs us to ask the question, why
have F2F meetings anymore? Today we will compare the pro’s and con’s of each
and let you, the reader, see the benefits of why F2F meetings are still the
best.
Cost:
Anyone who has used Skype, Oovoo, or any number of free
video chat software knows how easy it is to video chat and the biggest perk?
It’s free. Now let’s compare this to a F2F meeting which requires making travel
arrangements, lodging, transportation, meeting space, and so much more. Why
would we have a F2F meeting when we could save ourselves all this trouble and
money? There are some things that a video conference cannot replace ever.
Having the ability to sit down with a fellow while listening to an expert in
your field, enjoy a meal, and make real connections is something that a video
conference cannot ever be a substitute for. Sure you may save yourself a ton of
money but you would not be able to experience a new location, meet someone face
to face and shake their hand, or be surrounded by a number of people who share
the same passion and interests that you do in the same room.
Productivity:
Some may argue that having to travel to meetings and
conferences is detrimental to productivity because of the stress involved with
travel. However, this is not the case. Oftentimes, meetings and conferences
will be held in either a large city or resorts across the world that otherwise
the attendees probably wouldn’t be visiting on their own dime. Traveling to
these locations gives the attendees a chance to experience a new place, meet
new people, and relax away from the stressful office environment that they are
in most of the time. This time away, while still considered work, is much more
relaxing and conducive to productivity. Talking to people who are in the same
industry allows for more creativity and flow of ideas.
Convenience:
Let’s say Wicked is your absolute favorite musical on
Broadway. Wouldn’t you rather see it live instead of watching it full-screen on
your computer screen? This is the same for video conferencing. Yes, it may be
more convenient and leave a smaller footprint. However, it cannot compare to seeing
a speaker in the flesh and having the chance to go speak to them afterward
where they could answer all the questions you have. It is so much easier to
make a personal connection face to face than seeing someone over a computer
screen. This is something that is irreplaceable.
We have outlined some of the many reasons why F2F meetings are still relevant in the world and how they compare to video conferencing. This is not to say that we shouldn't use video conferencing. For small meetings and calls, it is a great resource that would help to get information across more effectively than just regular phone calls or emails. However, in a larger setting, it cannot substitute for the experience of being there in person.