Friday, May 29, 2020

This Week’s Spotlight: Grand Hyatt San Antonio

During this trying time in the meetings and events industry, we know our partnerships will help us through. In light of this struggle, we plan on doing a weekly spotlight post to recognize the partners we work with that help make our meetings run seamlessly.

This week’s spotlight property is the Grand Hyatt San Antonio. We always look forward to working with this outstanding property. This hotel is in a great location, right on the River Walk in San Antonio. One of our favorite things about this property is the comfort of their meeting space. They offer beautiful and spacious ballrooms that are also conveniently connected to the Henry B. Gonzales Convention Center. With many amazing features, the staff of the hotel is what really sells us. Every meeting we have done at this property was executed perfectly because of the friendly and helpful Hyatt team!  

As we look toward the future of meetings and events, we are actively working with our partners to navigate the safest way to meet again. We want to recognize the actions the Grand Hyatt San Antonio has put forward in effort to do so. Hyatt Corporation has announced their Global Care & Cleanliness Commitment which further builds on the safety and wellbeing of their colleagues and guests with Global Biorisk Advisory Council accreditation, hotel-level sanitization specialists, and a working group of trusted medical and industry advisors. In addition to corporate guidance and standards, the Grand Hyatt San Antonio has continuously informed us of the efforts they are working to develop to ensure a safe meeting experience. A few of these efforts include plexiglass at the front desk and keyless entry to rooms to minimize physical contact. Their team has also been proactive at reevaluating their meeting space to allow for social distancing. Although we are all faced with uncertain conditions, we find comfort in knowing our partners are working toward reevaluating the future of meetings and events.
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At Meeting Sites Pro, we are so greatful for the work and dedication of our partners. We understand this time has been difficult for many, and we want to recognize the Grand Hyatt San Antonio for their preventative efforts, commitment, and grace. Thank you to all who are working to keep us safe and healthy.

Friday, May 15, 2020

Future of Face To Face Meetings | Virtual Think Tank

On May 14, 2020, Meeting Sites Pro, Inc. hosted a Virtual Think Tank to join with industry leaders and discuss the future of face to face meetings. The group split into breakout sessions to discuss PPE and Screening Policies, Meeting Room Set Up, Food and Beverage Options, and Meeting Flow, Registration, and Agenda Management before returning to our Main Session where we shared our small group discussions and collaborated on additional ideas and thoughts. It was an engaging discussion and we look forward to doing more in the future. In the meantime, our discussion summary and findings can be seen by downloading the below PDF. Please reach out if you would like to join these discussions, if you have additional information to share, or if we can be a resource to you on an upcoming meeting. Stay safe and be well!

Download PDF Meeting Summary

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Meeting Sites Pro, Inc. & SM Squared
Worldwide Meetings & Conferences
Woman-Owned Small Business | HUBZone | GSA 

Meeting Sites Pro… Your Meeting is Our Passion”
“SM Squared… Worldwide Strategic Meetings Management”

Wednesday, May 6, 2020

Meeting Sites Pro, Inc. Celebrates 20 Years

Contact: Michelle Harty, CEO
Phone: 619-749-1133


[Naples, FL, May 2020] Through the uncertainty and challenges of the past few months, we at Meeting Sites Pro have been impressed and amazed by the passion, resiliency, and adaptability found in our industry and the world. While there has been hardship, there has also been optimism and kindness. We have found joy and happiness in embracing our community and cherishing each moment. It is with that sentiment that Meeting Sites Pro, Inc. is pleased to be celebrating 20 years of business.

This anniversary marks an important milestone for the company as we look back on the growth, successes, and relationships built over the years. From our beginnings as “Michelle’s Meeting Services” to where we are today as a full service worldwide meeting management company with a separate division (SM Squared) operating in the life science industry, we are proud to have a legacy of serving our clients and building partnerships. Our goal is to always provide our clients the best-in-class quality services and cost savings while offering a personalized experience unique each meeting. We go above and beyond to create not just a meeting, but an experience. This is as true as ever as we look forward to the future of meetings and events and explore opportunities to offer creative solutions and superb service even through unique circumstances.  

So many people, places, and events had an impact on our company trajectory, and in reflecting on this milestone, we want to extend a warm thank you to each and every one of them. To our amazing clients, thank you for your trust and support. To the staff of Meeting Sites Pro, past and present, it is your hard work that lead to the accomplishments that built the legacy we have today. To our partners and vendors, thank you for your continued collaboration and dedication to helping us build successful events.

Looking forward to the second half of this year and beyond, we understand the importance of health and safety as a top priority. Meeting Sites Pro has been preparing for our new normal by strategizing on how to have meetings while ensuring safety and your peace of mind. We are excited for our future in the meetings industry as we continue to strive to exceed your expectations even in these unusual times. Please know that when it is time to meet again, we will be here, ready and excited to create safe, functional, and flawless meetings that meet our client’s objectives. Thank you to all involved with Meeting Sites Pro and cheers to 20 years!

[Meeting Sites Pro is a woman-owned, full-service, worldwide meeting & event management company specializing in creating high quality meetings for a diverse client base to include companies large and small in the pharmaceutical, medical device, government, high-tech, association, franchise, education, insurance, energy, and defense industries.]


If you would like more information about this topic, please call Michelle Harty at 619-749-1133 or email You may also visit our websites and or connect via LinkedIn (

Health and Safety Plan for Future Meetings

Throughout the past month we have all experienced drastic changes to our normal schedules, business operations, and everyday life due to COVID-19. At Meeting Sites Pro, we have worked to adapt to our home offices and increased demand for virtual meetings. As we continue to navigate this time of uncertainty and begin looking toward the future of meetings and events, we want to ensure we are prepared to produce safe and functional meetings for our clients by implementing the proper safety measures.

Under the guidelines and instructions provided by the CDC, we have developed an Emergency Operations Plan for holding meetings in the coming months. Our plan encompasses specific recommendations for registration and meeting materials to meeting set up, audiovisual, and meal functions. We have tailored plans for each specific meeting as these decisions are dependent on the specific meeting objectives, agenda, and scope, and we would love to connect personally discuss your meetings unique needs. In the meantime, please see just a few of the measures we are suggesting as a 
standard for most of our meetings.
  • Display signage throughout the meeting space advising attendees to frequently wash/sanitize their hands, maintain six feet between other meeting goers, and avoid touching your eyes, nose and mouth. 
  • Design meeting set ups to allow additional space between each participant.
  • Provide more virtual materials to reduce materials being provided and handed back in forth.
  • Provide hand sanitizer throughout the meeting space.
  • Clean and sanitize surfaces including tables and chairs between each meeting session.
  • Allow opportunities to attend meetings via virtual platforms when possible.

As a company, we remain dedicated to staying up to date on the regulations and recommendations of public officials to ensure the safety of our attendees, staff, and hotel partners.  We thank you all for your support and collaboration as we continue to navigate these unprecedented times together. Stay safe and stay strong!